Time Card Calculator

Step by step

1. Enable each work day using the checkbox next to Monday through Sunday. Days that are disabled (unchecked) are skipped entirely.
2. Enter clock in and clock out times for each enabled day. Use the time picker or type the time directly. On desktop browsers, times appear in 24-hour format (e.g. 17:00 for 5:00 PM).
3. Enter unpaid lunch / break minutes. Type the number of minutes of unpaid break for that day (e.g. 30 for a half-hour lunch). If your break is paid, leave it as 0.
4. Check Overnight for any shift that crosses midnight — for example, a shift starting at 10:00 PM and ending at 6:00 AM the next morning.
5. Optionally expand More Options to enter an hourly rate and see estimated gross pay. You can also adjust the overtime threshold (default 40 hrs/week) and multiplier (default 1.5×).
6. Click Calculate to see weekly total hours, regular and overtime hours, and estimated gross pay if a rate was entered.

Time card calculator with lunch breaks

Most employees have unpaid lunch breaks that should not count toward paid working hours. Enter the unpaid minutes in the Break column for each day. The calculator deducts the break from the gross shift (clock-out minus clock-in) to give the net hours for that day.

For example, a shift from 8:00 AM to 5:00 PM (gross: 9 hours) with a 30-minute unpaid lunch yields 8.5 net hours (510 minutes). A 60-minute unpaid lunch would give 8.0 net hours.

If your entire break is paid — for example, a 15-minute paid rest period included in your shift — enter 0 in the Break column and let the full gross shift count as net hours.

Regular hours and overtime hours

After summing all net daily hours into a weekly total, the calculator compares the total against the overtime threshold. Hours at or below the threshold count as regular hours. Hours above the threshold count as overtime hours.

For many covered nonexempt employees under US federal FLSA rules, overtime applies after 40 hours in a workweek at not less than 1.5 times the regular rate. Some states, industries, employers, and contracts use different rules, including daily overtime thresholds. You can change both the threshold and the multiplier in More Options to match your situation.

Example: 42.5 net hours worked with a 40-hour threshold gives 40.0 regular hours and 2.5 overtime hours. At $20.00/hr with a 1.5× multiplier: regular pay $800.00 + overtime pay $75.00 = gross pay $875.00.

Estimated gross pay

Enter your hourly rate in the optional pay field to see estimated gross pay. The calculator multiplies your regular hours by the hourly rate, and your overtime hours by the overtime rate (hourly rate × multiplier). The two amounts are added to give your estimated weekly gross pay.

Gross pay ≠ take-home pay. Gross pay is before taxes and other deductions. Your actual paycheck will be lower after federal income tax, state tax, Social Security, Medicare, health insurance premiums, retirement contributions, and any other employer-specific deductions are applied. Use this number as an estimate, not a payroll calculation.

Time card examples

Related time and work hours tools

Hours Calculator — for a single clock-in / clock-out entry or for converting hours and minutes to decimal hours. Use it when you only need one shift, not a full weekly card.

Time Duration Calculator — calculates elapsed time between two timestamps with optional break deduction. Best for general time intervals, not payroll-specific weekly views.

Decimal Hour Calculator — converts between hours-and-minutes format (e.g. 7h 30m) and decimal hours (7.50). Useful when your payroll system expects decimal input.